Risk & Audit Committee Minutes – 24 July 2018

Minutes of BGC Risk & Audit Committee

24^th July 2018

In attendance:

Dennis Courtney (chair), Warren Mezger, Mark Thomas, Des Shearer

Apologies: Dave Brennan

The meeting commenced at 5:50 pm.

1. Outcomes of Audit

An audit has been conducted for the Bunbury Golf Club operations and facilities including consultation with management, staff, women’s committee and other sub groups with 10 items from the audit. (See Risk & Audit assessment sheets on file)

1. Chemical Shed & Storage-

Action immediate: Order hazmat placards for entrance to grounds and near current storage site.

Action in development plan: New shed + concrete Pad + wastage tanks

2. Dams – Risk of injury and secure of area

Action Immediate: New locks, patch holes in fence + signage (Danger- Do Not Enter)

Action in development plan: Replace fencing

3. Fuel Storage – Risk environmental leakage

Action immediate: New above ground fuel storage system approved for replacement in October 2018.

4. Sand Pit access and grade of slope

Action Immediate:  Stop access to southern wall- orange bunting in front of access and around entire site including danger keep out signage

JAK civil quote to reduce steepness and clear area.

5. Kangaroo’s

Action immediate: Annual kangaroo population audit and remove/relocate excess buck males.

6. Women’s change rooms slippery floor

Action immediate: Slippery when when signage up at all times, put down temporary no slip “Clip foam flooring”

Action in development plan: Replace /upgrade toilets/showers in year 4 of development plan.

7. Course Pathways uneven surfaces and honky nuts

Immediate action: Monthly maintenance by sod squad and regular honky nut removal

Action in development plan:  replace 1-2 pathways per year subject to capital expenditure funding

8. Access to chipping area-

Action in development plan: Build pathway from driving range year 4.

9. Keg room sink

Action immediate: assess hot and cold water tap systems and replace.

10. Loading Dock safety

Action immediate: Remove and tidy area

Action in development plan: replace blue metal with bitumen, replace stairs with ramp, cover area with lean to shelter year 2

2. Process

The outcomes from the audit require future planning and some immediate actions to mitigate and lesson the risk of each item.

The committee determined that an Audit is required every 6 months and the committee shall meet every 2 months to monitor the actions of the outcomes.

3. Other

Thank you to the BGC management, staff, sub groups and the Women’s committee for taking the time to assist and provide information and findings for the audit process.

There being to further business the meeting closed at 7:00pm

Next meeting: TBA following September 2018 Board meeting